Tournament Day Checklist

A good tournament schedule is only part of running a good event. Tournament day also needs people, signs, scorekeeping, communication, equipment, and backup plans.

[Interactive Checklist Embed: Tournament Day Checklist]

Before teams arrive

• Print the final schedule.
• Print score sheets and standings sheets.
• Label courts, fields, or rooms.
• Set up check-in table.
• Confirm balls, cones, nets, whistles, scoreboards, or required equipment.
• Confirm first aid supplies.
• Confirm volunteer roles.
• Post the schedule in a visible place.
• Prepare a digital copy for coaches or team contacts.

Check-in table

• Team list
• Coach contact info
• Waivers or forms, if required
• Schedule copies
• Venue map
• Rule summary
• Emergency contacts

Score table

• Master schedule
• Score sheets
• Standings sheet
• Pens and clipboard
• Tiebreaker rules
• Update board or digital update method

During the tournament

• Record scores immediately.
• Update standings after each round.
• Communicate delays quickly.
• Keep a master copy of schedule changes.
• Make sure playoff teams know where to report.

After the tournament

• Confirm final standings.
• Announce winners.
• Thank volunteers.
• Save scores if needed.
• Collect equipment and signs.

Organizer tip

Print one “master schedule” with space for notes. This becomes the official source if changes happen.